What difference does a single letter make?

I’m surprised that people continue to argue about the need for correct spelling, grammar and punctuation. If you’re in any doubt, try working as a proofreader.

We regularly proofread material produced by companies, councils, universities, schools and other organisations, and frequently grind to a halt because we can’t understand something.

In novels or poems, writers sometimes aim to entertain through using language that is a challenge to understand. This is not the case for companies or organisations dealing with customers who need information fast and in an easy-to-understand format.

So when you read a brochure or letter where you have to stop, go back and re-read a sentence three times to figure out what the writer is trying to say, you know that something needs changing. Perhaps there’s a word missing, a plural noun with a singular verb or three sentences crammed together in one.

Rather than being there to annoy us, spelling, grammar and punctuation aim to make text easier to read and understand. They can also make reading and writing more enjoyable and more effective, especially for companies producing marketing material to sell their products and services.

Accuracy is also very important. Would it matter to you if you published an advert with one wrong digit in the postcode? Would it make any difference if a newspaper published the wrong date for an event you were holding? (This happened to me recently – it was the newspaper’s mistake.)

If we use the language tools available to us to make our material as easy to understand as possible and we check all details to make sure our material facts are correct, we do all we can to help our communications achieve the best results for business.

After our last blog, have you decided how well print and digital communications work for you?

z2zine tomorrow: What is there say about my business?

Follow us on twitter @z2zine

Their, there, they’re!

Their or there or they’re?

They sound and look similar, but their meanings are different, so how do you know which one to use?

Their (adjective) means belonging to them.

There (adverb) means in or at a place.

They’re (verb) is a shortened version of “they are”.

So you could say, “They’re putting their things over there.”

For spelling, grammar and punctuation tips and advice on copywriting, editing and proofreading, please visit our www.z2zine.co.uk blog regularly.

Would you like to improve your understanding and use of English grammar?

Sadly, millions of people educated in the UK over the past 40 years who were not taught about the use of English grammar at school are often unsure of themselves when writing and speaking.

However, it’s never too late to learn and a book I would recommend is Collins’ Good Grammar (available from Amazon and other stores) by Graham King.

Exceptionally well written, this book is very easy to read and understand, and many people will realise that they know more about grammar than they thought they did, even though grammar was not taught to them at school.

It’s quite an entertaining book and demonstrates what a beautiful and practical language English is.

Robert Zarywacz

email: hello@z2z.com
Telephone: 0333 0444 354